Message of the World Chairman IPC

Introduction and Invitation to Join Hands with International

Introduction and Invitation to Join Hands with 

International Peace Commission-IPC

Dear Supporter of Peace,

 

What is IPC?

 

IPC is an International Civil Society Organization having more than 19500 individual members and partner organizations around the globe. IPC formed to uphold the Declaration of Human Rights adopted by the United Nations, on December 10, 1948. IPC is working in collaboration with the UN organs, such as UNEP, UNDP, UNCHR, UNDDA, and WTO for the betterment of our global society.

IPC is associated with "Conference of NGO (CONGO)" in Consultative Relationship with the United Nations Organization (UNO) and incorporated in the state Missouri United States of America as Non Profit organization and having Partnership /Collaboration with more than 1000 International Non Governmental Organizations in more than 28 countries.

 

What is the main Operational focus of IPC?

The main focus of our work is Human Rights, Social Development, Education, NGO Networking, Environment, Youth, Health, International Campaign against Aids, Women Empowerment, Media, Democratization, Humanitarian Aid, Disaster Management, Peace Keeping Disarmament and sustainability through development and support of civil society initiatives and goals.

How it Works?

 

The IPC is dedicated to bring together a wide range of Civil Society Organizations from International to local levels, to consolidate and strengthen the disarmament and peace efforts of Organizations and individuals around the world because Without Peace there cannot be Prosperity.

IPC works with groups from a variety of backgrounds, including youth, women, labor, education, environment, human rights, religious and professional bodies to support non-violent conflict resolutions and works towards a sustainable culture of PEACE.

 

What is the Ideology of IPC ?

 

Youth, peace and development are closely interlinked:

Peace enables development, which is critical in providing opportunities for young people, particularly those in countries emerging from conflict. Healthy, educated youth are in turn crucial to sustainable development and peace.

Peace, stability and security are essential to achieving the Millennium Development Goals, aimed at slashing poverty, hunger, disease, and maternal and child death by 2015.

 

Today we are experiencing a critical situation throughout the world, characterized by poverty across vast regions and confrontations between cultures. Violence and discrimination contaminate the daily life of broad sectors of the population. Armed conflicts plague many areas, and we now have a profound crisis in the international financial system. 

IPC believes that the Peace can only be achieved if the basic human rights given to all. For this, it is mandatory that our youth starts preparing today to win the fight of tomorrow for a better and prosperous world.

It is time to understand that our leaders and government are not the only responsible elements to provide us the relief and the basic rights as they have limited resources and abilities especially in the third world countries in the current situation of the global crises.

 

It is useless to wait and depends on the state as the only rescue or help we can get. We should be able to generate and increase our resources with the help of education and technology.

 

The Youth can be the main helping hand for the nation in every crisis and disaster by providing its services in Rescue- Relief – Rehabilitation which can lead the country to the success path.

 

There is great need of training and polishing the youth in every aspect of life to give them a positive non violent thinking to play the supportive role in the society. 

 

Special Services by IPC: 

 

IPC RESEARCH & INTELLIGENCE WING:

Responsible & Devoted for the Assistance in effectively utilizing available procedures of United Nations bodies and specialized agencies related with peace keeping, Anti Terrorism, Social, Culture, Democracy, Education, Health, and Human Rights and of other International and Regional Organization Professional legal and public relations advice.

 

Providing an information services for dissemination of information provided by the members to the public, Governments, International and Regional Organization;

Assistance in development of democratic institutions and processes and in the monitoring of Human Rights Violations, Elections and Referenda.

Establishment of International Monitoring Cell for Urgent Action against Human Rights Violations/Terrorism.

 

How to get involved?

 

You can involve in the project in different ways which ever suits you and your schedules in daily life.

(1) Get IPC life membership and support the projects by monthly contributions or sponsorships.

(2) Be the IPC Advisory Council member and supervise the local operations in your capacity by supporting morally & financially.

 

(3) Be the Project Sponsor and involve in the Pilot project establishment and launching.

 

(4) Be the event Partner for the project campaign and fund raising.

 

(5) Be the facilitator and resource provider for the Project launching.

 

(6) Be the IPC official and work through your network and represent IPC in all the forums as the IPC representative.

 

(7) Join IPC as regular donor and supporter and help the wining team.

 

(8) Train the youth as their trainer to educate and prepare them for the better future.

 

(9) Be the IPC Ambassador in your country and enjoy the special powers & Privileges conferred by the World Chairman.

 

(10) Get your organization/NGO affiliated with IPC and enjoy the unlimited benefits and global networking.

 

 

We look forward to your positive response and strong affiliation in the future for global Peace & Prosperity.

 

Best Regards,
Information Officer

International Peace Commission-IPC

www.ipc-online.info

 

 

____________________________________________________________

 Introduction et invitation pour collaborer avec 

la Commission Internationale de la Paix

 

Chers Partisans de la Paix,

Qu’est-ce que la Commission Internationale de la Paix ?

La Commission Internationale de la Paix est une organisation de société civile qui a plus de 19500 membres individuels et des organisations associées autour du monde. La Commission Internationale de la paix a été créé pour faire respecter la déclaration de droits de l’homme qui a été adopté par les nations unies le 10éme Décembre 1948. La Commission Internationale de la paix travaille en collaboration avec les organes des Nations Unies, comme le PNUE, PNUD, HCR, DAD et OMC pour l’amélioration de notre société globale. 

La Commission Internationale est associée avec la « conférence d’ONG (CONGO) » en relation consultative avec l’Organisation de Nations Unies (ONU) et incorporée dans l’état de Missouri des États-Unis d’Amérique comme une organisation à but non lucratif et en association et collaboration avec plus de 1000 organisations non gouvernementales dans plus de 28 pays.

Quels sont les principaux domaines de la Commission Internationale de la Paix ?

Notre travail est concentré principalement sur les droits de l’homme, le développement social, l’éducation, la création d’ un réseau de connections parmi les ONG, l’environnement, la jeunesse, la santé, la campagne internationale contre le sida, l’importance de donner des pouvoirs aux femmes, les médias, la démocratisation, l’aide humanitaire, la gestion de catastrophes, le désarmement et le maintien de la paix et la viabilité à travers du développement et du soutien des buts et des initiatives de la société civile.

Comment fonctionne la commission ?

La Commission Internationale de la Paix se dévoue à regrouper un large étendu d’organisations de société civile dès niveaux internationaux jusqu’aux niveaux locaux afin de consolider et de renforcer les efforts pour le désarmement et la paix des organisations et des individus autour du monde parce qu’on ne peut pas atteindre la prospérité s’il n’y a pas de paix.

La Commission Internationale de la Paix travaille avec des groupes qui proviennent de diverses milieux :

la jeunesse, les femmes, le travail, l’éducation, l’environnement, les droits de l’homme, les organismes religieux et professionnels afin de faciliter la résolution des conflits sans utiliser la violence et travailler pour atteindre une culture durable de paix.

Quelle est l’idéologie de la Commission Internationale de la Paix ?

La jeunesse, la paix et le développement sont étroitement liés :

la paix permet le développement, qui est crucial pour donner des opportunités aux jeunes, particulièrement aux ceux qui se trouvent dans des pays qui sont en train de sortir du conflit. À son tour, les jeunes éduqués et sains sont essentiels pour atteindre la paix et le développement durable.

La paix, la stabilité et la sécurité sont essentiels pour atteindre les objectifs du millénaire pour le développement, crées pour réduire la pauvreté, la faim, la maladie et la mort maternelle et des enfants pour l’année 2015.

Actuellement, on vit une situation critique autour du monde qui se caractérise par la pauvreté dans des régions énormes et l’existence de confrontations entre des différentes cultures. La violence et la discrimination contaminent la vie quotidienne de grands secteurs de la population. Il y a des conflits armés dans beaucoup de zones, et maintenant, on a une profonde crise dans le système financier international.

La Commission Internationale de la Paix pense qu’il est essentiel de donner des droits de l’homme basiques à tout le monde pour atteindre la paix. Pour cette raison, il est obligatoire que les jeunes commencent à se préparer aujourd’hui pour gagner la lutte du futur afin d’atteindre un monde meilleur et prospère.

Cela est le moment de comprendre que nos leaders et notre gouvernement ne sont pas les seuls éléments responsables de nous donner les droits basiques et le secours parce qu’ils ont des capacités et des ressources limités, particulièrement dans les pays du tiers-monde à cause de la situation actuelle des crises globales.

Il est inutile d’attendre et penser que l’état est le seul secours ou la seule aide que l’on peut avoir. On devrait être capable de générer et d’augmenter nos ressources avec l’aide de la technologie et l’éducation.

Les jeunes peuvent être le principal soutien pour la nation pendant les crises et les catastrophes parce qu’ils rendent les services de sauvetage, de secours et de réhabilitation qui permettent au pays d’arriver à la route du succès.

Il est nécessaire de former aux jeunes dans tous les aspects de la vie pour qu’ils pensent de manière positive sans utiliser la violence afin de jouer un rôle de soutien dans la société.

Le projet national de la Commission Internationale de Paix.

La Commission Internationale de la Paix a décidé de travailler maintenant pour préparer la prochaine génération de leaders et de précoces avec le soutien de supérieurs en utilisant des ateliers de formation, des séminaires et des conférences avec des pratiques sur les expériences et la formation de base où des projets de développement dans des différents domaines seront commencés.

La Commission Internationale de la Paix organisera une recherche du talent national afin de chercher des jeunes des deux sexes qui sont doués pour le premier projet pilote de escouade de paix. L’escouade se compose de 34 jeunes qualifiés, 3 véhicules de secours et une ambulance qui rendra des services de sauvetage, de secours et de réhabilitation de manière disciplinée comme les Forces de Secours.

Les membres sélectionnés pour l’Escouade de Paix recevront de la formation pour le sauvetage, le secours et la réhabilitation qui sera donnée par les expertes de Défense Civile, Scouts, l’armée de et la Police pour traiter tous les types de catastrophes et d’incidents. 

Il y aura 18 escouades dans un village, dans lesquels il y aura 612 membres de l’escouade.

Les membres de l’escouade de paix recevront une formation de premiers secours, de la lutte contre l’incendie, d’autodéfense et de gestion des catastrophes.

En plus, l’escouade de paix offrira l’opportunité de recevoir la formation professionnelle pour la gestion de catastrophes et le sauvetage dans des pays étrangers si cela est nécessaire.

Les membres généraux de l’Escouade de Paix organiseront la promotion de talents, des sports sains, la capacité d’accueil, le développement d’aptitudes et l’organisation d’activités, de projets, de conférences, de séminaires et d’ateliers verts liés à l’environnement.

Quel sera le rôle des personnes du troisième âge et des experts dans notre mission ?

Les personnes du troisième âge et les experts utiliseront leur énorme expérience et les réussites dans le domaine de leur vie professionnel pour guider et enseigner aux jeunes afin de leur pousser à choisir les directions positives qui mènent au succès du projet noble.

Le soutien dont on a besoin des partisans et des philanthropes.

La Commission Internationale de la Paix ne veut pas dépendre du soutien ou des donneurs étrangers pour établir le Projet Pilot de l’Escouade de Paix ; elle préfère recevoir le soutien et la participation des philanthropes locaux pour commencer et établir le modèle de l’Paix. Escouade..

La Commission Internationale de la Paix a besoin du soutien en forme d’équipement nécessaire, comme des véhicules, la logistique, la donation d’argent liquide et le sponsorat des membres de l’Escouade de la Paix.

Comment participer :

Tu peux participer au projet de la manière qui te convient la plus et qui répond parfaitement aux horaires de votre vie quotidienne :

(1) Devenez membre de la Commission Internationale de la Paix pour toute la vie et soutenez les projets en faisant des contributions ou des sponsorats.

(2) Soyez membre du Conseil Consultatif de la Commission Internationale de la Paix et supervisez les opérations locales en apportant votre soutien moral et financier.

(3) Soyez le Sponsor de Projet et participez à l’établissement et le lancement du projet Pilot.

(4) Soyez le associé d’événements pour la campagne du projet et la collecte de fonds.

(5) Soyez la personne qui apporte des ressources et facilite le lancement du projet.

(6) Soyez l’officiel de la Commission Internationale de la Paix et travaillez à travers de votre réseau et représentez la Commission dans tous les forums en qualité de représentant de la Commission Internationale de la Paix.

(7) Inscrivez- vous à la Commission Internationale de la Paix comme un donneur et partisan régulier et aide à l’équipe gagneur.

(8) Soyez le formateur des jeunes pour les instruire et les préparer pour atteindre un meilleur futur.

Prochains projets de la Commission Internationale de la Paix :

· Des postes d’eau communautaires : pour donner de l’eau potable, sans de bactéries et de virus dans les zones rurales et urbaines.

· Campagne de développement rural de la santé, l’éducation, les drogues, le terrorisme et la pauvreté.

· Éducation pour la paix dans tous les écoles et les collèges (des opérations nationaux et internationaux.)

· Réseau pour donner des informations aux jeunes sur les drogues, le terrorisme, le sida et le cancer (des opérations nationaux et internationaux.)

· Orphelinat pour les pays situés dans la zone de la guerre de l’Afrique (des opérations nationaux et internationaux.)

Services spéciaux offris par la Commission Internationale de la Paix :

 

Département de recherche et intelligence :

 

Responsable de l’assistance et consacré à elle en utilisant de manière effective les procédures des organismes des Nations Unies et des agences spécialisées liés au maintenance de la paix, les mesures contra le terrorisme, la société, la culture, la démocratie, l’éducation, la santé et les droits de l’homme et l’assistance des organisations régionaux et internationaux en matière légale et les relations publiques.

La Commission Internationale de la Paix offert des services d’information afin de disséminer l’information des membres au public, gouvernements et des organisations régionales et internationales.

La Commission aide à développer les institutions démocratiques et les procédés pour surveiller les violations des droits de l’homme, les élections et le référendum.

 

Établissement d’un dispositif de surveillance pour l’action urgent contre les violations des droits de l’homme et le terrorisme.

En attendant avec impatience votre collaboration pour l’amélioration de la société globale.

 

 

Salutations,
Agent d'information

Commission Internationale de la Paix

(Incorporée comme une commission à but non lucratif aux Etats-Unis)

http://www.ipc-online.info/

How to Host a Fundraiser ?

Whether you're trying to raise money for your organization or a charity, fundraising can be difficult if not planned right. Many people avoid hosting a fundraiser because they see the task as too overwhelming. But you can successfully host a fundraiser by following these tips.

 

Difficulty: Moderately Challenging Instructions:

Things You'll Need:

A theme
A budget
A menu
Items for auction Entertainment

1. Pick a theme. 

Before holding your event, choose a theme that will represent your cause. If you're raising money for an international adoption, bring in food and decor from that country. If you're trying to raise funds for a charity, come up with ideas that tie into your cause. Even the invitations or fliers should reflect the theme of your event.

2. Create a budget. 

Remember that you're trying to raise money, so you are going to have to work within a pretty tight budget. Ask vendors in your area if they would be willing to donate food, raffle prizes or other items for your fundraiser. Some may not have anything to donate but will give you money towards your cause.

 

3. Prepare a menu. 

Depending on your cause, you need to choose between a casual menu or a formal dinner. Some great fundraisers have featured a barbecue, while other successful events have included a 5-course meal. Since you are working within a limited budget, your menu will depend largely on what you can afford to spend. You can have an elegant meal on a small budget just by shopping around at warehouse grocery stores.

 

4.Plan the entertainment. 

You should have something planned besides just a dinner. One great way to raise even more money for your cause is to have a silent auction or even a public auction. You can ask local vendors to donate items to auction. You can also invite a band to play or have a talent show. Try to do something that ties into the evening's theme.

5.Present your cause. 

With all of your planning for the fundraiser, it's easy to forget why you are inviting these people here in the first place! Prepare a short presentation about your cause, showing everyone why you are desperate to raise funds and how they can help Hosting a non-profit fundraiser is one way of earning money for an important cause.

Fundraisers can take the form of a variety of events, but the common themes within them are charity and community. A fundraiser's success is often reliant on the organization and commitment of its hosts. Holding any large event involves long hours of planning and most fundraiser workers do this for no pay. The payoff of a fundraiser comes from its contributions to a particular cause rather than individual profits.

How to Hold a Nonprofit Fundraiser:

Instructions.

1. Pick an organization, cause, or charity that all the fundraising profits will go to. Decide on a target amount that you wish to make from the fundraiser. Non-profit fundraisers imply that all earnings other than those used for the event's expenses will go to the chosen cause.

2. Assemble a team of volunteers who are willing to work at the fundraiser for little to no payment. Non-profit fundraisers are best conducted using a volunteer workforce so that a larger percentage of the overall earnings can go to the fundraiser's cause. 

Within the team of volunteers, assign job titles according to experience and expertise with particular tasks. Important positions within a team of volunteers are those in charge of marketing the event, those responsible for the money as it comes in, and those making sure the event runs seamlessly.

3. Brainstorm with the fundraising team on ideas for the main event. Common fundraising events include: auctions, carnivals or fairs, bake sales, dances, car washes, walk-a-thons, and concerts. Remember to create an atmosphere in which people will feel charitable and in the mood to donate money to your cause.

4. Book a venue for the event well in advance. Decide on the venue based on the type of event that the fundraiser encompasses. For example, if the event is a black-tie auction an appropriate venue would be an elegant hotel banquet room or a high-end restaurant. If the event is a walk-a-thon, streets must be closed with city permission or perhaps school track facilities can be utilized.

5. Host the event graciously. Socialize with the guests and make them feel appreciated. Emphasize, throughout the event, how important the fundraiser's cause is and keep the guests updated on how much money has been made so far. Adding a personal touch through your interactions with the guests will put a face to the broader cause and inspire the generosity needed for a successful fundraiser.

 

(COMPILED BY THE INFORMATION DIVISION IPC)

International Peace Commission-IPC
(Incorporated as Not for Profit in the USA)
www.ipc-online.info
Helpline: +1 816 984 6316

Education: Quality, Access and innovation

Education is a fundamental factor in achieving success and growth in different aspects of life. Education equips people with the knowledge to achieve all of the Millennium Development Goals by providing the skills to increase income, create employment opportunities, reduce hunger and poverty and enhance socio-economic development.

In the case of women, educating women and girls has proven to lead to higher earnings, improved child and family health and reduced fertility rates.

In 2000, world leaders adopted the United Nations Millennium Declaration where the second Millennium Development Goal (MDG-2) is to “Achieve Universal Primary Education,” ensuring that children across the globe will be able to complete a full course of primary schooling by 2015.

In an effort to improve education, the Economic and Social Council (ECOSOC) will follow the six goals of “Education for All” of the United Nations Educational, Scientific and Cultural Organization (UNESCO).

These goals are:

(1) expand early childhood care and education.

(2) provide free and compulsory primary education for all.

(3) promote learning and life skills for young people and adults.

(4) increase adult literacy by 50 per cent, (5) achieve gender parity by 2005, gender equality by 2015 and

(6) improve the quality of education.

The United Nations Children’s Fund (UNICEF) has prioritized the issue of equal access to education, empowerment of women through girls’ education and gender equality, education in emergencies and post-crisis education, early childhood development and school readiness and enhancing quality in primary and secondary education. To reach these goals, UNICEF has been working on a series of initiatives, including back on track education, back to school campaigns, child-friendly schools, school readiness, essential learning, learning plus and life skills based education.

 

Importance of Education:

Education provides people with the ability to access tools that improves people’s lives. According to the Millennium Development Goals Report 2010, poverty and unequal access to schooling does not stop the high adolescent birth rates. In fact, unequal access to education jeopardizes the health and opportunities for social and economic advancement for girls and women.

The report also notes the social progress made from education. In particular, contraceptive use is four times higher among women with a secondary education than among those with no education. For women in the poorest households and among those with no education, negligible progress was seen over the last decade.

Children who receive early childhood care and education are more likely to develop basic cognitive and language skills, and be better socially and emotionally equipped. A proper education broadens opportunities for young people and helps develop the skills necessary to stimulate sustainable economic development.

Problems with Education:

Some of the education implementation problems across the globe are due to the limited access to education, high drop out rates, grade repetition and poor quality of education. Today, at least 72 million children of school age are still denied the right to education due to financial, social or other challenges, including high fertility rates, HIV/AIDS and armed conflict.

In a report by UNESCO, titled “Education for All—Global Monitoring Report 2010: Reaching the Marginalized”, the publication estimated that achieving MDG-2 of universal primary education and goals of “education for all” across 46 low-income countries by 2015 would require an additional $24 billion per year in addition to the estimated existing national spending on basic education of $12 billion in 2007.

There is a fear that progress made in past 10 years will stall or be reversed as a consequence of the slower economic growth. In fact, many of the world’s poorest countries are not on track to meet the 2015 education targets.

In countries in which accessibility is not a problem, quality of the education available still remains a challenge. Of the students enrolled in school, millions drop out or leave school without having gained the most basic literacy and numeracy skills due to poor quality of education. To ensure schooling is useful, it is necessary to enforce proper infrastructure and a relevant curriculum.

Teachers are necessary to facilitate learning and education; therefore it is vital to make sure there is not a shortage of teachers. Furthermore, a shortage of teachers can be a major barrier to delivering education. To further ensure quality, teachers need to be well trained and motivated.

Secretary General Ban Ki-Moon elaborates on the importance to financing “Education for All” stating, that “aid for education produces great returns for poverty reduction, economic growth, child survival and democracy.”

For example, the abolition of primary school fees in Burundi resulted in a threefold increase in primary-school enrolment since 1999, reaching 99 percent in 2008.

Looking to the future:

This year’s theme of the High-level Segment (HLS) of the ECOSOC Substantive Session in Geneva is education. The 2011 Annual Ministerial Review (AMR) will focus on the theme of “Implementing the internationally agreed goals and commitments in regard to education”. The theme aims to bring governments and civil society together to assess progress and challenges to ensure the MDG-2 is met by 2015.

(COMPILED BY THE IPC INFORMATION SERVICE DIVISION)

International Peace Commission-IPC
(Incorporated as Not for Profit in the USA) 

www.ipc-online.info 

Helpline: +1 816 984 6316

Staff Recruitment Policy for NGOs:

Staff recruitment is the process of hiring staff to carry out various activities in an organization. In NGOs, staff recruitment is mostly determined by the availability of ongoing projects and how they have been budgeted. Nevertheless, staff recruitment is essential because many donors seek to know what policies grantees have adopted in terms of hiring personnel for projects funded by them.

Recruitment can be done internally (through referrals or inventories) or externally (through open job advertisements or employment agencies). In both cases, it is necessary to specify that a policy is in place to manage these processes.

Volunteers and Personnel Recruitment:

Volunteers:

Volunteers are individuals who work at NGO out of their own choice or have been deputed at NGO by other organizations. They will be assigned tasks from time to time as deemed necessary by NGO. NGO will have a limited contract with volunteers and will not provide any compensation except under special conditions. They will not be considered as full-time or part-time employees of the organization.

Personnel Recruitment:

NGO believes in equal employment opportunity to each individual, regardless of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant condition. This policy applies to recruitment and advertising; hiring and job assignment; promotion, demotion and transfer; layoff or termination; rates of pay and benefits; selection for training; and the provision of any other human resources service.

Notice of Vacant or New Position:

It is the responsibility of the Board of Members to fill vacant positions as well as new regular positions and new temporary positions of a duration exceeding more than six months. The Board must make sure that the positions can be filled under the organizational budget.

For all new positions, a job description shall be established and include the following elements:

• position summary
• description of duties and responsibilities
• conditions of work
• qualifications.

Notice of a new or vacant position must be approved by the Board before it is released publicly.

Recruitment for a new or vacant position can be opened to internal and external competition. For external recruitment, positions in the professional category can be advertised publicly through newspapers if they are regular positions, or if there is a limited tendering process for consultation.

Interview and selection:

As a general rule, a selection committee comprising of, at least two members shall be assembled for filling all positions.

The committee will go through the applications received, retaining those that show the best qualifications. It will evaluate each candidate’s application with the help of an evaluation form created beforehand, containing well-defined criteria.

A list of the candidates chosen to be interviewed will be shortlisted by the Selection Committee. The interviews will serve to make a final choice and also to establish a database of potential future candidates.

Policy for Annual Performance Evaluation at NGOs:

Annual Performance Evaluation:

The annual performance evaluation is the analysis, based on documentation from previous stages of the process, of an employee’s work record. The evaluation addresses two fundamental questions. The first relates to the past and involves verifying what was accomplished qualitatively and quantitatively during the year. The second relates to the future and consists of identifying means to be considered to ensure the employee continues to grow and develop.

The performance evaluation form should include all the sections needed for the evaluation. This includes a section relating to performance evaluation in relation to the objectives established at the outset and in relation to the responsibilities of the position, a section that specifies or targets what is needed for the employee’s development and finally a section allowing the employee and the evaluator to express their comments and affix their respective signatures. The form should also include a performance level classification and a definition of each of these levels.

The annual performance evaluation does not have any financial impact on salaries. It is first and foremost a tool to evaluate the employee’s performance and take remedial action if necessary.

Skill Training and Professional Development:

Depending on available funds, NGO should foster the professional development of its employees in order to be as effective as possible in its activities. The training programs chosen should address the actual needs identified and expressed during performance evaluation sessions.

Bond:

As part of the staff and organizational development activities, NGO may at times decide to send a designated staff person for trainings and/or further studies both abroad as well as at local level. NGO will bear the full/partial costs of the trainings/studies for this. However, the designated staff sponsored for the trainings/studies is required to sign a bond with NGO that requires him/her to complete the full tenure of working with the organization.

Performance Evaluation System Policy for NGOs:

Elements of the Performance Evaluation System

A performance evaluation system is composed of three main stages that generally take place over a period of a year:

Performance planning:

The performance planning stage enables employees and supervisors to come to an agreement on what is to be accomplished during the year and how it will be carried out. The following procedures and tools are used to facilitate this stage:

a) Job description or list of duties

Each employee must have an up-to-date job description defining the purpose of the work and the responsibilities involved.

b) Setting of objectives

For each key responsibility associated with a position, at least one objective should be established for a particular period. The objectives should be clear and quantifiable, and the assessment criteria should be mentioned.

c) Individual action plan

The individual action plan is a planning tool used to specify the steps to be taken to achieve the objectives set beforehand. The action plan should be prepared jointly with the immediate supervisor. It may also involve new initiatives facilitating improved productivity or personal capacity development.

Performance Monitoring and Management:

Staff performance and productivity should be managed on an on-going basis throughout the year. The following elements, among others, are involved:

a) On-going Supervision

This means taking the time to observe, examine sources of difficulty and seek solutions.

b) Regular Communication

This involves regular exchanges so that employees can receive feedback about their performance and receive the necessary supervision.

c) Periodic Evaluation

This involves formal, scheduled meetings between an employee and supervisor to discuss activities carried out, end results and the adjustment of the action plan and objectives, if necessary. A minimum of one meeting every six months is suggested to ensure satisfactory results.

(COMPILED BY THE IPC NGO RESOURCE SERVICE DIVISION)